Rebate Management Assistant Bilingual

About the Role
As a Rebate Management Assistant, you?ll play a key role in helping our clients access energy-saving incentives by supporting the Specialist in Rebate Management. You'll ensure accurate data tracking, clear client communication, and reliable document management using platforms like HubSpot. Your support will help drive efficient processes and great client experiences from start to finish.

Key Responsibilities

Incentive Research & Documentation

Assist in researching and organizing available rebate programs
Keep incentive information up to date and accessible

Supplier Coordination Support

Help document agreements and follow up with LED suppliers
Ensure all client benefits are well tracked and communicated

Rebate Process Management

Support in tracking applications and verifying requirements
Keep both clients and the Specialist informed with accurate updates

Project Data Review

Gather and analyze post-project information
Assist in report preparation and suggest areas for improvement

Data Entry & Reporting

Maintain and organize detailed incentive-related data
Contribute to internal reports and strategic evaluations

HubSpot CRM Management

Enter and update client information and documents in HubSpot
Ensure information is accurate and easy to locate

Client Support

Provide guidance to clients during their rebate application process
Ensure they feel supported, informed, and confident throughout

What We?re Looking For
Administrative experience: 2+ years (preferred)
Language: English proficiency (required)
Tech-savvy: Comfortable with CRM platforms, especially HubSpot
Detail-oriented: Excellent at organizing data and following processes
Proactive and service-driven: Ready to support both clients and internal teams

Benefits
Supportive team environment with opportunities to grow
Work Schedule: Monday to Friday, 8-hour shift (9:000 - 17:00)
Work Mode: On-site position

Must be able to reliably commute or plan relocation before starting.