Analyst Project Manager, Real Estate Latam

SUMMARY OF POSITION:

Iron Mountain Incorporated (NYSE: IRM) is the global leader for storage and information management services. Trusted by more than 230,000 organizations around the world, Iron Mountain (IRM) boasts a real estate network of more than 90 MSF across more than 1,400 facilities in 60+ countries dedicated to protecting and preserving what matters most for its customers. Iron Mountain's solutions portfolio includes records management, data management, cloud services, document management, data centers, art storage and logistics, and secure shredding, IT asset destruction and asset lifecycle management to help organizations lower storage costs, comply with regulations, recover from disaster, and better use their information. The Global Real Estate (GRE) team supports the business by delivering project management services, leasing and transaction services, lease administration and facility management services. In addition GRE provides strategic portfolio planning support to the business by leveraging the functional expertise and analytical capabilities of GRE to deliver value added and comprehensive solutions to the business issues involving real estate including consolidations, expansions and M&A.

The Associate Project Manager, Mexico, is a key member of the LATAM Global Real Estate team that supports Mexico with responsibilities in capital project management. This role reports directly to the Manager, Project and Facilities in LATAM with matrix responsibility to the VP Global Facility Management and Sustainability. The position is based in Mexico and will occasionally require travel throughout the LATAM region.

The position plays a key delivery role ensuring that the Mexico business benefits from GRE?s expertise in planning and delivering projects with our outsourced partners. The position will work closely with the Mexico business operations leaders to establish strong relationships and ensure that projects are delivered in accordance with Iron Mountain?s global policies and best practices to deliver value to the business.

The position works closely with GRE team members and senior management as well as LATAM Procurement in the development of cost effective contracts with key material and product suppliers for capital projects as well as cost effective energy efficiency projects. In addition the position works closely with IRM?s outsourced project managers to ensure that projects are properly scoped, that communications around the project to the business are accurate and timely and to ensure that any issues which arise during construction are addressed in a timely manner.

SPECIFIC RESPONSIBILITIES INCLUDE:

Collaborate with the business on the preparation and validation of all Investment Committee (ICOM) Business Cases for capital investment
Develop project schedules to inform business case approvals and then track schedules closely as projects proceed
Work closely with local finance and with GRE leadership to ensure that real estate costs and information for ICOM are provided in a timely manner
Coordinate with procurement on bidding processes including analysis of bids
Control project payment process
Publish and communicate monthly project reports
Control and advise any deviation in the timeline of a project
Create cash flows for each projects
Keep a records of the historical cost of the projects
Contribute to the development of the project list for the annual Facility Upgrade Program, a program that funds facility upgrades in the areas of fire prevention and security and life safety.
Responsible for coordinating with the business to understand when new projects are needed and to scope projects such that budgets are appropriately developed consistent with approvals.
Develop and maintain a portfolio database and as-built drawings of all projects
Assist the Manager, Project and Facilities in the preparation of yearly Capex requirements
Input into the development of the capital maintenance plan globally by working closely with the VP, Global Facility Management & Sustainability on Mexico?s requirements
Visit project sites regularly and track schedule and quality standards ensuring that IRM is being invoiced for completed work only.
Updates internal IRM business leaders on status of projects and providing charts and graphics of project progress
Coordinate change orders, change directives
All other duties as assigned

EDUCATION AND EXPERIENCE

University degree in engineering, architecture, business or equivalent experience. The candidate should have a minimum of 5 years of increasingly responsible project management, and client facing positions.

CRITICAL COMPETENCIES

Demonstrated proficiency in project management
Experience with contract and vendor management.
Good relationship building and client engagement skills
An analytical approach to problem solving
Active listening skills
Experience with budgeting and project financial controls
Preference for operating with substantial independence and strongly self- motivated
Good verbal and written communication skills in order to interface effectively with clients, peers across Iron Mountain
Competency in English language
Ability to deal with conflict in a constructive manner
Good negotiation skills
Ability to work productively in environment requiring multi-tasking and working against deadlines
Willingness to travel within Mexico up to 20% of the time and occasionally outside of Mexico
The highest level of personal and professional integrity